Shilei SONG

The mission in sourcing enlarges to wide Asia supply market, for both Sectors of EVAC branch.
Lead the project to convert procurement of goods from EVAC Oy into direct flows between European suppliers and EVAC Shanghai, with support from head quarter buyers and related persons.

Other missions and objectives remains valid but strengthen as for my authority in:
• Assessing suppliers and markets capabilities for Branch and customers’ benefits
• Leading selection, negotiation and contracting with suppliers
• Localizing purchases
• Implementing sourcing policies into proper procurement rules, including ERP settings optimization

Asia sourced solutions matching EVAC premium standards are key EVAC asset in tough business competition. The transversal role should contribute to strengthen company’s position.

Sourcing:
Looks for new vendors from domestic supply market.
- Understand technical specifications of products to source or targeted vendors’ KFS
- Evaluate vendors and propose shortlists to Company and HQ Purchasing department in compliance with requirements.
- Understand & adapt the specification folders for local quotation requests.
- Handle & follow up the exchange of samples and specifications folders.
- Support HQ for quotation analysis.
- Support the senior buyers during contract negotiations
- Support the HQ for the coordination of Asia supplier (out of china) and the factory

Quality insurance & vendors audits:
- Handle FAIs (First Article Inspection), pre-serials inspections, tooling receptions and check if there are in compliance to specifications and requirements, before shipment to company’s western facilities, with Quality Manager or QI staff.
- Visits the vendors regularly, and check quality of processes & products. This at unpredictable time, before important deliveries, or in case of any problems.

Project and localization:
- Analyzes according to company’s products and components, proposes to HQ the right components for localizing for the economical reason and transportation reason.
- Lead the localization project from the very beginning: market study, vendor’s study, feasibility study, then to the study of the investment analysis, quotation, sample’s development, sample’s approval process.

Logistics and contract follow up.
- Responsible for vendor’s production capacities according to the size of the demand.
- Watches over contracts applications such as confidentiality, exclusivity.

Initiate the trading business for ECN by cooperating with a trading company for ECN’s spare parts and other business.

Participate to evaluation process as for performance of vendors

Builds good relationship and long term relationship between vendors & Env Sector, based on continuous improvement (quality, productivity) and cost reduction.

Attend key exhibitions. Raw material prices surveys. Knowledge of specialized areas for vendors’ capabilities.

Assists General Manager and HQ purchasing Department to build the purchasing & logistics center of expertise in China.

Responsiblities
1. Understand clients’ product information and technical specifications, actively contact clients to get their RFQ (Request for Quotation) and their target price.
2. Analyze the local supplier market in various fields such as raw material (steel, rock wool), function equipments (motors, filters, electrical panels), mechanical manufacturing (machining, casting, forging, etc.), sourcing potential suppliers.
3. Search for proper suppliers and price inquiries in China according to clients’ needs and technical specifications; Analyze BOM and drawings to frame the localization with technical specialists if necessary. Help suppliers to understand clients’ requests. analyze suppliers’ quotations and conduct technical clarification
4. Give clients quotation, make clarification according to information provided by suppliers, such as technical points, delivery time etc.
5. Make the budget with project managers; economize company’s cost by taking into consideration of packing costs, local and international transportation costs, FOB costs, VAT etc.
6. Pay visits to suppliers for different reasons at different periods, such as audit, technical review, kick-off meeting etc.
7. Submit audit reports and update suppliers’ data-base by using SAP and suppliers’ Portal (company’s internal software)
8.Manage current suppliers. Help new suppliers to meet the export requires.
9. Work with Engineering & Quality Department to solve out parts quality issues. Communicate with project managers for all conditions negotiated from both sides: client’s side and supplier’s side.
10.Provide service to our clients as an onsite cooperator, supply French and English translation and technical clarification. Coordinate the onsite work between clients and suppliers.

Achievement:
1.For Cinetic (one of group’s subsidiary)’s overhead conveyor project, my onsite services both in technical translation and coordination had an effort non-negligible on the progress of this project.
2.Put on place a first database of suppliers on company’s server, create a rule for suppliers’ documents arrangements. Fix the audit report format for company.
3.Get an order (Cement factory’s equipment insulation project) of about 3.5 million RMB for our client Fives FCB, which is about 60% of their purchasing price in Europe.
4.Start purchasing for Cinetic whose active domain is in automobile, did the first research of the domestic market and suppliers.